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To request documents or other city related documents, a GRAMA request form is required, in order to obtain the public information.
A GRAMA Request form can be found here, GRAMA Request Form
WHAT IS A GRAMA REQUEST?
The Government Records Access and Management Act (GRAMA) provides every person the right to request records from any governmental entity in Utah (Utah Code Section 63G-2-201(1)).
WHAT CAN BE REQUESTED?
Almost all government records are subject to request, however access to some records is restricted. Upon receipt of a request the governmental entity will determine the classification and provide the records and/or a response, which may be a notice of denial. Definitions of record and governmental entity are found in GRAMA (Utah Code Section 63G-2-103(11),(22)).
WHERE SHOULD A GRAMA REQUEST BE SENT?
A person making a request must submit it to the governmental entity that maintains the desired record. So, determine which agency is most likely to have the records in which you are interested. For example, if you are seeking records about water usage, contact the appropriate municipality. If you are interested in records about water rights, contact the Water Rights Division of the Utah Department of Natural Resources. For Heber City Records requests, please submit GRAMA requests to the Heber City Recorder for processing.
HOW TO PREPARE AND SUBMIT A REQUEST.
The request must be in writing and must include the requester’s name, address, telephone number (if available), and a specific description of the records(s) requested (Utah Code Section 63G-2-204(1)).
A request can be filed in one of four ways:
Make sure the request is specific and concise in order to help the agency quickly locate and identify the records you are requesting. No matter how you submit the request, be sure to address it to the records officer.
TO WHOM SHOULD THE REQUEST BE ADDRESSED?
Each governmental entity has a records officer who is responsible for responding to requests. Names and contact information for most records officers are listed in the Open Records Portal. Every agency, whether state or local, is required by GRAMA to appoint a records officer. This is the person to whom you should address your request.
There are several ways to find the records officer’s contact information:
HOW LONG DOES IT TAKE TO RECEIVE A RESPONSE? The law allows records officers up to ten business days to respond, but suggests that they respond as soon as reasonably possible.WHAT ARE SUGGESTIONS FOR EFFECTIVE GRAMA REQUESTS?
Requesters with questions or concerns may contact the records officer or Heber City Recorder at 435-657-7886